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1. What is a DA Form?

   The DA Form, specifically the DA Form 2062, is a document used by the U.S. Army to account for property. It serves as a hand receipt that outlines the items being issued, their quantities, and other relevant details. This form is essential for maintaining accurate records of government property.

2. Who uses the DA Form 2062?

   This form is primarily used by military personnel responsible for managing and accounting for government property. It is utilized by unit supply personnel, property book officers, and anyone else who handles military equipment and supplies.

3. What information is required on the DA Form 2062?

   When filling out the DA Form 2062, you will need to provide several key pieces of information:

   • Hand Receipt/Annex Number
   • From and To sections indicating the responsible parties
   • Stock Number of the end item
   • Description of the end item
   • Publication Number and Date
   • Quantity of items
   • Condition Codes if applicable
   • Accounting Requirements Code (ARC) for components

4. How is the DA Form 2062 structured?

   The form is divided into sections that allow for easy entry of information. Each section is labeled clearly, and there are designated areas for item descriptions, quantities, and other necessary details. This organization helps ensure that all required information is captured accurately.

5. What is the purpose of the Hand Receipt Annex number?

   The Hand Receipt Annex number is used to track specific transactions related to the property being issued. It provides a reference point for both the issuer and the recipient, ensuring that all parties are aware of the items being transferred.

6. What are Condition Codes?

   Condition Codes are used to classify the state of items being issued. They help to indicate whether the items are new, used, or in need of repair. This information is crucial for inventory management and ensures that personnel are aware of the condition of the property they are receiving.

7. How do I obtain a DA Form 2062?

   You can obtain a DA Form 2062 from your unit's supply office or through official Army websites that provide access to military forms. It is important to ensure you are using the most current version of the form.

8. What should I do if I make a mistake on the DA Form 2062?

   If you notice an error after filling out the form, it is important to correct it promptly. You can cross out the mistake and write the correct information next to it. Ensure that all parties involved are aware of the correction to maintain accurate records.

9. Is the DA Form 2062 still in use?

   Yes, the DA Form 2062 is still in use. While older editions may become obsolete, the current version is regularly updated to meet the needs of the Army. Always check for the latest version to ensure compliance with current regulations.

Misconceptions about the DA Form, specifically the DA Form 2062, can lead to confusion and errors in handling military property. Below are seven common misconceptions along with clarifications:

• It is only for inventory management. Many believe the DA Form 2062 is solely for tracking inventory. In reality, it serves multiple purposes, including hand receipts and property accountability.
• Only officers can use it. Some think that only commissioned officers are authorized to fill out this form. However, enlisted personnel can also use the DA Form 2062 as part of their responsibilities.
• It is outdated and no longer in use. There is a misconception that the DA Form 2062 is obsolete. While older editions may be outdated, the current version remains a crucial tool for property management.
• All items must be listed individually. Some users believe that every item must be listed separately on the form. In fact, bulk items can be grouped together, simplifying the process.
• Condition codes are optional. It is often assumed that condition codes can be left blank. However, accurate condition coding is essential for assessing the state of the property being accounted for.
• It is only used for hand receipts. Many people think the DA Form 2062 is only relevant when transferring items. In addition to hand receipts, it can also be used for various other property transactions.
• Once completed, it cannot be modified. There is a belief that the form is final once filled out. In reality, corrections can be made, and updates can be documented as necessary.

1. Failing to enter the correct hand receipt number. Each hand receipt must have a unique identifier to ensure accurate tracking.

2. Not specifying the quantity of items accurately. Double-checking quantities helps prevent discrepancies in inventory.

3. Ignoring the condition codes when filling out hand receipts for quarters furniture. This information is crucial for assessing the state of items.

4. Leaving out the accounting requirements code (ARC) for components receipts. This code is essential for proper accounting and tracking.

5. Using outdated forms. Ensure you are using the latest version of the DA Form 2062 to avoid compliance issues.

6. Not signing the form. A signature is required to validate the receipt of items.

7. Overlooking the publication number and date. This information is important for referencing the correct documentation.

8. Filling out the form in pencil instead of ink. Permanent ink is necessary to ensure the form remains legible over time.

9. Neglecting to keep a copy of the completed form. Always retain a copy for your records to ensure accountability.