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1. What is the purpose of the DA Form 638?

   The DA Form 638 is primarily used for recommending individuals for military awards and decorations. This form serves to document nominations, record final actions, and maintain individual award case files. It ensures that the contributions and achievements of service members are formally recognized and celebrated.

2. Who is eligible to be nominated using the DA Form 638?

   Any service member who has demonstrated meritorious service, valor, or heroism may be nominated using this form. The eligibility criteria are outlined in Army Regulation 600-8-22, which governs military awards. It is important to ensure that the individual meets the specific requirements for the award being recommended.

3. What information is required to complete the DA Form 638?

   The form requires several key pieces of information, including:

   • Name of the nominee (last, first, middle initial)
   • Rank and organization
   • Branch of service
   • Period of service for which the award is being considered
   • Specific reasons for the award
   • A detailed justification and citation data that outlines the achievements of the nominee

   Completing the form accurately is crucial, as any missing or incorrect information may delay the processing of the nomination.

4. What happens after the DA Form 638 is submitted?

   Once submitted, the form undergoes a review process. Intermediate authorities will evaluate the nomination and can recommend approval, disapproval, or an upgrade/downgrade of the award. Each level of authority must sign off on the recommendation before it reaches the final approval authority. The final decision will be documented, and if approved, the award will be formally issued.

Misconceptions about the DA Form 638 can lead to confusion regarding its purpose and use. Below is a list of ten common misconceptions along with clarifications.

1. The DA Form 638 is only for valor awards. Many believe this form is exclusively for valor or heroism awards. In reality, it is used for various awards and decorations, including meritorious service and achievement awards.
2. Only high-ranking officials can submit the DA Form 638. This form can be submitted by anyone who has knowledge of the service member's accomplishments, not just those in leadership positions.
3. The form must be filled out in person. While some prefer to complete the form in person, it can be filled out electronically and submitted through appropriate channels.
4. All fields on the form are mandatory. Not all fields are required. Certain sections may be optional, depending on the specific award being recommended.
5. Submitting the form guarantees an award. Completion of the DA Form 638 does not ensure that an award will be granted. The recommendation must be reviewed and approved through the proper channels.
6. Privacy concerns are not a factor with this form. The form includes a Privacy Act Statement, indicating that personal information is protected and should be handled with care.
7. The DA Form 638 is only relevant for the Army. While primarily used by the Army, other branches may utilize similar forms for their award processes.
8. Once submitted, the form cannot be altered. Changes can be made to the form after submission, but it is essential to follow the correct procedures for amendments.
9. There is no deadline for submission. Each award may have specific timelines for submission, and it is crucial to adhere to these deadlines to ensure consideration.
10. The DA Form 638 is obsolete. The form is still in use and has been updated periodically. It is important to use the most current version for submissions.

1. Incomplete Personal Information: Failing to fill out all required fields, such as the name, rank, or SSN, can lead to processing delays.

2. Incorrect Dates: Entering the wrong dates for the period of the award can cause confusion and may result in disqualification.

3. Missing Justification: Not providing specific examples of achievements or meritorious acts can weaken the nomination.

4. Failure to Sign: Neglecting to sign the form can halt the approval process entirely.

5. Incorrect Award Type: Selecting the wrong award or failing to indicate if it is an interim or posthumous award can complicate the review.

6. Ignoring Privacy Act Statement: Not understanding or acknowledging the privacy implications of the form can lead to issues with information disclosure.

7. Omitting Previous Awards: Not listing prior awards may affect the perceived merit of the current nomination.

8. Inconsistent Information: Providing conflicting information between sections can raise red flags and cause delays in processing.